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Nayomi Chibana

Written by: Nayomi Chibana

May 20, 2016

Visme Introduces a New Media Manager

new_media_gallery_VismeHas this ever happened to you? You need to insert previously used images, icons or GIF files into a new presentation or infographic but forgot where you stored them? You then scour your hard drive for the files but realize you can’t even remember their names or when you saved them.

If you’re a prolific content creator in need of a way to organize and manage your media assets, then we have good news for you.

Visme, a leading online presentation and infographic tool, offers a built-in media manager that allows you to store all of your images, icons and GIF files in one place.

Need to replace one image used in several different projects but don’t have time to do it manually? The media manager allows you to do it once and see the changes across all your projects.

Or, do you need to find images relevant to your project but don’t have the time to search for them? Simple. Visme’s media manager allows your team members to tag images with keywords so that they can be found right within the tool.

In this short tutorial, we’ll show you how you can make the most of Visme’s media manager to stay organized and reuse your assets as many times as needed. (You can also view the video version of this tutorial below.)

 

1 Upload Your Images

uploadimages

The first step to creating a central repository for all your media assets is uploading your images. To do so, simply click on the Images icon found on the toolbar on the left side of your screen and then choose the file you want to upload.

If you click on the “My Library” button at the top right of the docked panel on the left side of your screen, you’ll see that your file is automatically uploaded to the media manager.

Application: You can access all previously used media files from anywhere, as long as you have Internet connection.

 

2 Rename Your Files

renamefiles

In order to find your images with greater ease in the future, you can rename your file by clicking on the hamburger menu to the bottom left of the thumbnail and then choosing “Rename” from the options that appear. Always try to use a keyword as your file name so it can be easily remembered and located for future projects.

 

3 Create Labels

addlabels

You can also make it easier to locate just the right image, GIF file or icon by attaching labels or tags to your files. As seen in the example above, you can tag an image of an corporate sitting room with words such as “office,” “workplace,” “corporate,” “desk,” “executive,” etc.

The next time you’re in need of images of office spaces, all you have to do is type in “office” in the search bar and you’ll see the most relevant images appear.

Application: Instead of searching for new images for each project, simply use the media manager’s search function to find relevant images.

 

4 Organize files into folders.

createfolder

If your desktop is as messy as your real-life desk, then the ability to organize your files into folders will come in handy.

All you have to do to categorize your assets is create a new folder by clicking on the button at the bottom left of your screen (see above) and giving it a name. Then, insert all your assets into the folder by simply dragging and dropping them into the desired location, as seen in the short video above.

Application: If you want to organize your icons, images or GIF files by type, project, date or any other categorization system, simply create a folder for each.

 

5 Replace images across all projects.

replaceimage

Instead of manually replacing the same image used across several projects, simply locate the image within the media manager, click on the hamburger menu, choose “Replace” and select the new image file. Once this is done, the image will be replaced in all the projects where it was used, as seen above.

Application: Let’s say you made modifications to your logo and want to update the file in every project. Instead of manually replacing it, change it once in the media manager, and you’re good to go.

 

6 Switch to list mode to view details.

imagedetails

Finally, if you want to view image details such as the date it was created, who created it, when it was last modified, who modified it last, as well as its dimensions and size, then you can simply switch to list mode by clicking on the list icon at the top right of the window.

Application: If you use Visme for Teams and are not sure when a specific image was last updated and by whom, you can quickly check by switching to list mode.

Have you found Visme’s new media manager convenient and useful? We would love to hear your feedback and suggestions. Just drop us a line in the comments section below, and we’ll get back to you.

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We’re stingy and don’t share emails with anyone.

About the Author

Nayomi Chibana is a journalist and writer for Visme’s Visual Learning Center. Besides researching trends in visual communication and next-generation storytelling, she’s passionate about data-driven content.

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