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Has this ever happened to you? You need to insert previously used images, icons or GIF files into a new presentation or infographic but forgot where you stored them? You then scour your hard drive for the files but realize you can’t even remember their names or when you saved them.
If you’re a prolific content creator in need of a way to organize and manage your media assets, then we have good news for you.
Visme, a leading online presentation and infographic tool, offers a built-in media manager that allows you to store all of your images, icons and GIF files in one place.
Need to replace one image used in several different projects but don’t have time to do it manually? The media manager allows you to do it once and see the changes across all your projects.
Or, do you need to find images relevant to your project but don’t have the time to search for them? Simple. Visme’s media manager allows your team members to tag images with keywords so that they can be found right within the tool.
In this short tutorial, we’ll show you how you can make the most of Visme’s media manager to stay organized and reuse your assets as many times as needed. (You can also view the video version of this tutorial below.)
The first step to creating a central repository for all your media assets is uploading your images. To do so, simply click on the Images icon found on the toolbar on the left side of your screen and then choose the file you want to upload.
If you click on the “My Library” button at the top right of the docked panel on the left side of your screen, you’ll see that your file is automatically uploaded to the media manager.
In order to find your images with greater ease in the future, you can rename your file by clicking on the hamburger menu to the bottom left of the thumbnail and then choosing “Rename” from the options that appear. Always try to use a keyword as your file name so it can be easily remembered and located for future projects.
You can also make it easier to locate just the right image, GIF file or icon by attaching labels or tags to your files. As seen in the example above, you can tag an image of an corporate sitting room with words such as “office,” “workplace,” “corporate,” “desk,” “executive,” etc.
The next time you’re in need of images of office spaces, all you have to do is type in “office” in the search bar and you’ll see the most relevant images appear.
If your desktop is as messy as your real-life desk, then the ability to organize your files into folders will come in handy.
All you have to do to categorize your assets is create a new folder by clicking on the button at the bottom left of your screen (see above) and giving it a name. Then, insert all your assets into the folder by simply dragging and dropping them into the desired location, as seen in the short video above.
Instead of manually replacing the same image used across several projects, simply locate the image within the media manager, click on the hamburger menu, choose “Replace” and select the new image file. Once this is done, the image will be replaced in all the projects where it was used, as seen above.
Finally, if you want to view image details such as the date it was created, who created it, when it was last modified, who modified it last, as well as its dimensions and size, then you can simply switch to list mode by clicking on the list icon at the top right of the window.
Have you found Visme’s new media manager convenient and useful? We would love to hear your feedback and suggestions. Just drop us a line in the comments section below, and we’ll get back to you.
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